Managing Time for More Productivity: 3 Concepts That Changed My Life

Posted by Kevin Ross on

by km ross

It's the battle we've all seen before, and constantly struggle with: Not having enough time. As a person who strives to be productive to a degree (some argue I might be obsessed), I have come up with a few ways to hack time, and get more out of your day.

1. Make one decision for every day, instead of one decision daily

In my experience, I constantly waste time trying to figure out what I will do next. I learned this stress was called "decision fatigue," and to avoid it I innately created routines that took the stress away from the daily tasks I had to do daily, and allowed me to focus on the important, revenue-generating tasks I needed to complete to reach my goals. One really good example of this, which for a long time I did not realize was also adopted by Mark Zuckerberg and Barack Obama: Pick a uniform for daily outfits. For me, it was designer jeans and a black V-Neck shirt. It became my signature look, and part of my personal brand. As my belief in professionalism decreased, I swapped the jeans for a more casual jogger, which I still incorporate today. Most importantly, I no longer stress over the days outfit, and my mind is still fresh once I get to the part of the day where I need to maximize my production. Honestly, I lead with this one because it was the biggest game-changer in my productivity, and if there's any one of these tips you decide to incorporate, I strongly suggest and recommend this one!

2. Create Routines for the Bigger Picture

To go along with establishing your uniform, I found that routines really helped me stay on track, maximize my time, and be productive. Overall, I think routines tend to get a bad rap, often requiring a boring list, and seeming repetitive and mundane. I thought this until I shifted my thinking in regards to tasks. I realized that routines were hard to incorporate because of an underlying expectation that the results would be immediate, and obvious. However, coming to terms with the  fact that most of our goals are actually very big, and acknowledging that the moment of completion is  the result of several completed tasks is a more realistic, less overwhelming, way to see things. I use the analogy of "moving mountains one grain at a time" to prepare myself for the long road most of my goals require. This helps me realize that everyday a "grain" is moved, something was accomplished.

3. Batching your work

Whenever possible, especially with things like content creation, I prefer to take long stretches and create loads of content all at once.This is a huge game-changer, but you have to adjust your whole routine to accommodate this type of workflow. To say the least, I think it is either a way of life you incorporate, or a strategy you pass on for now. To batch your work, you basically spend a large chunk of time on one task, whether it's photos or blogs. The idea here is to create a cache of evergreen content that is ready to post/publish well before you intend to do so. For me, this has taken the daily stress out of trying to figure out what to post as the optimal posting time approaches. With the pressure, I tended to post lower quality content, as it wasn't as well thought out as other content was, and the engagement reflected that. What even happened was great ideas were wasted because the time was lacking, and the execution was not as strong as it needed to be for the content to have the best impact. Don't fall into the trap, because it can be challenging to redo a post idea, that bombed with your audience, well enough to get the response you originally think the idea would get. Lastly, this can actually help you get into any routine you desire because the emphasis is more on creating content, rather than publishing it. Simply, you focus on creating the habit of writing a blog every week instead of publishing a blog every week, and soon you'll have enough saved up to dial in publishing ever week. If you need further explanation, feel free to contact me.

If anyone has any other suggestions to add to this list, please email me! I'm curious to see what others are doing to tackle this challenge!



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